Light Bar Widget

Use the color selectors in your Patient Tracker editor to choose appointment milestone colors for your Light Bar widget: Seated, Dr. Needed, Dr. Needed High Priority, Dr. Here, Dr. Was Here and Assistant Needed.

(Applies only when the Queue style is selected in your Light Bar.) Enable the Single Doctor Queue Per Office option in your Patient Tracker editor to separate patients in your Light Bar widget by the office assigned to the appointment. If this option is disabled, the light bar will separate patients by the doctor assigned to the appointment instead.

Choose to show patients in Location format, or Queue format.

Location - This style shows patients according to the chair to which they are assigned, You cannot change the order of appointments, since they are displayed according to chair number. Also note that if multiple patients are seated in the same chair, location style will display only the first-appointed patient. Once that patient is placed in checkout in your Patient Tracker, the next-appointment patient assigned to that chair will appear in your light bar.

Queue - This style shows patients in the order they should be seen, separated by either doctor or office, as determined by the Single Doctor Queue Per Office option. (This option is described in "System-Wide Settings", above.) While viewing the light bar in queue format, you can right-click to re-order, or drag appointments to identify which patient should be seen next. If you choose to queue by office, the seating details window will appear when an appointment is flagged Doctor is Here so that the appropriate doctor can be chosen, if needed. And, if you queue by doctor, a separate column will include patients assigned to Any doctor.

Select whether to show the seated patients horizontally (in a row), or vertically (in a column). Generally, when you view your light bar as an application widget, the horizontal orientation works best when your light bar is docked to the top of your Edge Cloud window, while the vertical orientation works best when your light bar is docked to one side of the window.

Select the chair to monitor with this computer. This feature works best when you have a computer station assigned to each chair. Although all chairs display in your light bar, so you can see at a glance the activity throughout your clinic, the selected chair appears with yellow highlighting (see Chair 2 in the example below).

In addition, you can use keyboard shortcuts to update the appointment status for the selected chair, as described below.

Select which office and / or doctor's patients to display, or include all patients that are flagged as seated in your Patient Tracker The light bar uses the doctor and office assigned to the appointment, not those assigned to the patient folder.

Enter the number of appointment spaces you want to reserve for display when viewing the light bar in queue format. All seated patients appear in the light bar, even if that number exceeds the visual queue value. In our example below, the visual queue size is 5; so 5 spaces are always reserved. However, when more than 5 patients are seated, additional spaces are added to that doctor's section of the light bar.

Enter the number of minutes a patient can be in Doctor is Needed mode (described below) before the waiting time begins to flash in the light bar. The length of time a patient has been in Dr is Needed mode appears in the light bar. This number begins to flash when the wait threshold value is exceeded.

Enable each type of information ( Patient Nickname, Patient Last Name, Procedure, Doctor, and Assistant) that you want included in the light bar display.

Enable this option to show the doctor's queue number to the left of the patient information, rather than behind it.

Enable this option if you want the appointment timer on your light bar to count the number of minutes an appointment has taken so far. When an appointment goes over the scheduled amount of time, the timer will continue to count the number of minutes that have passed (46 minutes, 47, minutes etc.), and will start to blink.

Or, disable this option if you want the light bar appointment timer to count down the number of minutes an appointment has left until it goes over the scheduled time. When an appointment goes over the scheduled amount of time, and the timer gets to 0, it begins to blink, and counts in negative numbers the amount of time the appointment has gone over.

Save and Exit.

You can drag and drop patients from the Waiting section of the Patient Tracker to a chair in your Light Bar widget. This flags the patients as seated, and moves them to the Seated section of the Patient Tracker. This works best if either your Patient Tracker or light bar is open as an Application widget.

Once a patient is signed into your office, you can drag the appointment from your Scheduler to a chair in your light bar widget. This flags the patients as seated, and moves them to the Seated section of the Patient Tracker. This works best if your light bar is open as an Application widget.

The colors shown in your Light Bar match the colors shown in the Seated section of your Patient Tracker. Each color indicates the patient's appointment status. If you changed your light bar colors in the Patient Tracker editor, the color descriptions below may not match the colors you see in your light bar.

Seated (Default = Blue) - The patient is seated, but no action has been taken or is currently required. More...

Dr. is Here (Default = Green) - The patient has been flagged as Doctor is Here. More...

Dr. is Needed (Orange)/High Priority (Red) - The patient has been flagged as Doctor is Needed, or Doctor is Needed - High Priority. More...

Assistant is Needed (Default = Purple) - The Set Assistant Needed flag has been enabled for the patient in this computer's selected chair. More...

Your light bar Timer Count setting, described above, determines whether the appointment timer shows the number of minutes that have passed, or the number of remaining minutes until the scheduled end time.

Select this status to indicate which patient is currently attended by the doctor. When you process a patient as Dr is Here, the orthodontist is automatically logged out of any previous appointment. This helps calculate the amount of time a doctor spends with each patient more accurately..

Select this status to indicate the appointment is in progress, but the doctor is not currently attending the patient.

Select this status to indicate that the doctor is required before the appointment can continue.

Move Up / Down - (Dr is Needed and Dr is Needed - High Priority appointments only.) The patient's place in the doctor's queue is indicated by a large number: You can right-click and use the Move Up or Move Down options to move a patient's appointment up or down in priority. When viewing the light bar in Queue mode (and not Location mode), you can also drag and drop to change appointment priority.

Icon Notice - When someone on your network flags a light bar appointment with Doctor is Needed or Doctor is Needed - High Priority, any other workstations with Edge Cloud minimized will get an icon and notification pop-up in their computer's notification area. Once the notification is gone, you can hover over the icon to read the message.

Select this status to indicate the doctor is needed to attend the patient as soon as possible, regardless of other patients that may have been waiting longer.

Move Up / Down - (Dr is Needed and Dr is Needed - High Priority appointments only.) The patient's place in the doctor's queue is indicated by a large number: You can right-click and use the Move Up or Move Down options to move a patient's appointment up or down in priority. When viewing the light bar in Queue mode (and not Location mode), you can also drag and drop to change appointment priority.

Icon Notice - When someone on your network flags a light bar appointment with Doctor is Needed or Doctor is Needed - High Priority, any other workstations with Edge Cloud minimized will get an icon and notification pop-up in their computer's notification area. Once the notification is gone, you can hover over the icon to read the message.

Select this status to toggle whether the assistant is needed for the chair assigned to this computer station (as defined by the Computer-Specific Light Bar Settings, described above). Applying any Doctor Needed status to the appointment overrides the Assistant Needed color in your light bar display.

Right-click the appointment, then select to Unseat or Checkout the patient. This action results in removing the appointment from your light bar as well as updating your Patient Tracker.