New Contract Proposal Wizard

Use the Contract Proposal wizard to set up new proposed financial arrangements for the patient's treatment at your office.

Use This Feature

1. Open Patient Finance Page - Patient folder > Finance page. (See "Patient Finance Page" for details about this page of the patient folder.)

   

2. Launch New Proposal Wizard - Choose New Contract Proposal from the Contract section of the Patient ribbon bar.

   

3. Treatment Phase and Amount - Choose the phase of treatment and the total contract amount. Also enter a description that identifies this specific proposal. When finished, click Next at the bottom of the window to continue.

   

4. Financially Responsible Parties - Select the responsible parties and insurance companies that will be financially responsible for the patient's treatment fees. When finished, click Next at the bottom of the window to continue.

   Insurance Benefits - When the patient receives insurance benefit money directly, the patient is responsible for paying you all financial obligations, and you do not include the insurance company as a member of the financial contract. You do, however, assign the insurance plan to the responsible party, and create an Insurance Detail record for that plan so that you can submit insurance forms on behalf of the patient.

   

5. Allocation - Enter the amount of the contract fee to allocate to each responsible party / insurance company. The sum of the allocations must equal the total contract amount.

   

6. Apply Templates - (Optional.) Click Add beside a responsible party / insurance company to work with, and choose one or more contract templates to apply to that party. Click Close to exit the template list. The template(s) you selected are listed underneath the responsible party / insurance company name. When you finish the proposal, Edge Cloud will calculate the proposed payment schedule for each template separately. This provides you with a way to present the responsible party with multiple payment options. If you do not apply any contract templates to a party, you can create a custom payment plan, or choose to apply a contract template later.

   

7. Finish - After completing the wizard, click Finish at the bottom of the window to save your proposal and return to the Finance page of the patient folder.

More Information

Review / Edit Proposal - When you apply a contract template to a proposal, the proposal will include the default late fee policy, contract class, and an optional note to the financially responsible party. Although you cannot alter the late fee policy or contract class of a proposal, you can edit the proposal notes. Once you apply a proposal and activate the contract, you will be able to alter the late fee policy and contract class as needed. (The proposal notes are eliminated at the point the proposal becomes an active contract.) See "Edit & Apply Contract Proposals" for details.

Proposal Schedule - Run a Payment Schedule or Proposal Schedule to generate the list of scheduled transactions for an active or proposed patient contract. The form includes a list of the transaction amounts and dates as set forth by the contract. In addition, the Proposal Schedule includes the Note for Financial Party that is included in the contract proposal. Payment Schedules may be printed, exported, emailed, or captured directly to the patient's correspondence history. Proposal Schedules can only be printed or exported. See "Proposal / Payment Schedules" for details.

Proposed Contracts Report - Run a Proposed Contracts report to obtain a list of proposed contract amounts and start dates. The report includes the patient and responsible party names, treatment phase, estimated start date (if any), and contract amount. See "Proposed Contracts Report" for details.