Appointment Day Sheet

Run an Appointment Day Sheet to obtain a list of appointments scheduled for a specific date, or any range of dates. Most offices run the report for today or tomorrow in preparation for their day. In addition to detailed appointment data, the report includes the number of months the patient has been in treatment, along with the number of expected treatment months, and the patient's current status. You can optionally include medical and other patient alerts on the report. Due to the large number of columns required by the report, it prints the procedure code (instead of the procedure description), in landscape mode (sideways).

Run This Report

1. Open the Report - Home ribbon bar > Reporting section > Reporting > Appointment > Appointment Day Sheet > Run. (You can also use the Search field to find the report you want to work with.) You might also be able to run this report or form from your Recent Reports or Quick Reports list. See "Run Reports" for details.

   

2. Report Settings - Select the options to use for choosing records and generating this report. Choose carefully, as your selections will affect which data is included in the report. (If the report settings panel is not visible, click the Show/Hide icon in the upper left corner of the Reporting window.)

   Report Type - Choose the report type, which determines the kind of data included on the report.

   Standard - This report includes scheduled appointment details, and lists the patient birthday & age, if the birthday is within 30 days of the report dates.

   Financial - Choose the Financial type of Appointment Day Sheet to include scheduled appointment details, along with the account balance and amount due for each patient. The financial amounts are calculated from the patent's appointment date, not the date the report is run. Patients with an active Auto Receipt plan will have “(AR)” appended to their name.

   Addendum - This report includes the Scheduler (grid) notes, medical alerts, appointment reminders, and next appointment information for the appointments scheduled during any date range. Use this report along with either the Standard or Financial day sheet.

   Dental Procedures - Choose the Dental Procedures type of Appointment Day Sheet to include the scheduled appointment details, along with any planned dental procedures that are linked to the appointments, on the report.

   Start / End Dates - Choose the range of dates to include on this report, or select a single date for both the Start Date and End Date fields to run the report for an individual date. You can type a date in the fields, or click the calendar icon to select a date. You can also enable a Smart Date option to automatically calculate the dates for you. Your selected date or date range will appear just under the report title when you view your report; if you select a date that is not today, this date will be different than the run date that appears in the report header.

    Initial Sort Order - Choose how to sort the results when the report is first displayed on your screen. While viewing the report, you can click nearly any column heading to re-sort the data.

   Office - Choose to include only the records for a specific office, or include the records for all office locations in your practice.

   Orthodontist - Choose to include only the records for a specific orthodontist, or include the records for all orthodontists in your practice.

   (Does not apply to the Addendum report.) Regular Appointments - Enable this option to include appointments that are scheduled with a date and time on your scheduling grid (these are appointments for which your patients will physically be in the office). If this option is disabled, regular appointments will not be included.

   (Does not apply to the Addendum report.) Recall Appointments - Enable this option to include recall appointments on the report (these are appointments that remind patients to call to schedule an appointment). If this option is disabled, recall appointments are ignored and will not be included.

   If neither appointment type is enabled, both regular and recall appointments will be included on the report.

   (Does not apply to the Addendum report.) Medical Alerts - Enable this option to display medical alerts underneath the procedure description.

   (Does not apply to the Addendum report.) Other Alerts - Enable this option to display non-medical alerts on the report next to the patient name. If this option is disabled, non-medical alerts will be omitted. If alerts are included on the report, they print in the Procedure column, just underneath the patient's scheduled procedure code.

   (Does not apply to the Addendum report.) Double-Spaced Output - Enable this option to double-space the report (to allow for writing notes). Or, leave the option disabled to print more appointments on one sheet of paper.

3. Subgroup - Select the subgroup to use when generating this report or form. Only records that fit your selected subgroup as well as all other report parameters will be included. See "Subgroup Editor" for details. To include all records that fit the other report criteria, select None. The report will display the name of your selected subgroup just under the report name, so you know which criteria was used to generate the results.

4. View Results - If needed, click View at the top of the report settings panel to view the results on your screen. When you run a report or form from your Recent Report list, or when you run a Quick Report, the initial results are sent to your screen immediately, with one exception: A Quick Report that has the Print Only option enabled will not show your results on the screen at all, but continue with the printing options.

5. Manage Options and Output - With the results on your screen, you can choose different report settings from the left side of the screen and click View again to obtain different results. In addition, you can manage the output with the toolbar at the top of the report window. See "Use Report Results" for details.

More Information

Tx(mo) Column - The treatment months column contrasts the number of months a patient has been in treatment (according to the treatment start date) with the expected and/or actual treatment time (according to the expected and/or actual appliance removal dates). These dates are found on the Findings page of the patient folder. (See "Treatment Findings" for details.)

Phone number - The Appointment Day Sheet displays the patient cell phone if the patient has no home phone number listed.

Open Patient Folder - While viewing the report, you can click a patient name that appears on the report to open that patient folder.

Use Arrows to Re-sort Report - While viewing the report on your screen, use the up / down arrow to the right of a column heading to re-sort the report according to that column’s criteria. Click the arrows a second time to sort that column in reverse order, or click the arrows beside a different column to change the sort order again.

Report Title & Header - Whether you view the report on your screen or print it, the report title and run date appear in the header of each report page. If you used subgrouping or other report options, the subgroup description appears just under the report title so you know which criteria was used to generate the results.