Ledger Report
Run a Ledger report to generate a list of detailed transactions posted to a patient's financial contract. The report can optionally combine all the patient's contracts, show or omit future scheduled transactions, and show or omit transaction notes. You can choose to sort the report in ascending or descending transaction date order.
Consider a Financial History Instead
- Run a Financial History to generate a list of transactions posted to any contract. You may print, export, or email the form, or capture it directly to the patient's correspondence history. When printed, the form uses plain 8.5" x 11" paper and an approved laser
printer. It then can be tri-folded and mailed in our double-window envelope. See "Financial History Form" for details.
Choose Default Format
Use the Default Forms section of your Reports and Forms editor to select the default format to use for paper forms. This is the format that will be selected when you run the form from the Forms option of the Home or Patient ribbon bar. If you have purchased customized forms, you may choose your form as the default. If needed, you can set up different default forms for individual offices and specialties in your practice. See "Reports and Forms Editor" for details.
Assign Email Merge Document
If you will be emailing this form to your patients and parents, use your Reports and Forms editor to assign the mail merge document to use as the text of your email message. See "Reports and Forms Editor" for details.
When you email a form, the name of the assigned mail merge document will be the email subject, the text of the mail merge document will be the email message, and the form will be sent as a PDF attachment. In addition, the mail merge document and the form will be entered as separate items in the patient's correspondence history.
You can open this feature in multiple ways: Use the method that's most convenient for you.
Patient Finance Page
Open the Ledger section of the patient's Finance page. Then click Print from the Quick Access toolbar. The currently selected contract is selected as the report contract.
Patient or Home Ribbon Bar
Select Forms then Ledger from the Patient section of the Patient ribbon bar, or from the Tasks section of the Home ribbon bar. (An Edge Cloud patient folder must be open for the Patient ribbon bar to be available.)
Reporting Window
Select Reporting from the Reporting section of the Home ribbon bar. Then from the Form section, open the Ledger form. (You can also use the Search field to find the form you want to work with.) You might also be able to run this form from your Recent Reports or Quick Reports list. See "Run Edge Cloud Reports" for details.
Select the options to use for choosing records and generating this report. Choose carefully, as your selections will affect which data is included in the report. (If the report settings panel is not visible, click the 
Show/Hide icon in the upper left corner of the Reporting window.)
Quick Report Settings - When you print a form from the Patient or Home ribbon bar, the results default to the Quick Report settings. If those settings include printing the form immediately, you will not have an opportunity to review before the form prints. See "Quick Reports" for details about creating / updating these settings.
Contract - If needed, use the Contract field to select the patient contract to work with. If you select a subgroup, this field is ignored.
Transaction Filter - Select to include only a certain transaction type, such as receipts, or all transactions.
Use Patient Office Address - By default, when the header / footer is printed on a form, the name and address from your Practice editor is printed. You can, however, enable the Use Patient Office Address option to print the Billing Address of the office the patient is currently assigned to in the Patient Information Panel instead.
Show / Include Future Transactions - You may enable / disable this option, choosing whether to include contract charges that have not yet fallen due.
Combine All Patient Contracts - Enable this option to include all transactions from all accounts and Edge Specialist billing lines for this treatment phase. Disable this option to include only the transactions for the selected account. The heading indicates whether the transactions are from combined contracts, or a single contract. If you have Edge Specialist, when you view combined contracts from the patient's Finance page, the left-hand column of the ledger is color-coded to indicate which specialty the transaction is from. When you print the Ledger report, the specialty is not noted.
Show Transaction Notes - Enable this option to include transaction notes on the form. (See "Patient Finance Page" for details about adding / editing transaction notes.)
Transaction Order - Choose to sort the transactions in descending (newest transaction first) or ascending (oldest transaction first) order.
Subgroup - You can optionally choose a subgroup to use to narrow the records to include on the report. Only records that fit your selected subgroup as well as all other report settings will be included. If you use a subgroup, the report will display the name of your selected subgroup just under the report name, so you know which criteria was used to generate the results. See "Subgroup Editor" for details.about creating subgroups.
If needed, click View at the top of the report settings panel to view the results on your screen. When you run a report or form from your Recent Report list, or when you run a Quick Report, the initial results are sent to your screen immediately, with one exception: A Quick Report that has the Print Only option enabled will not show your results on the screen at all, but continue with the printing options. You can use the arrows in the View section of the ribbon bar to view additional pages of a multiple-page report. You can also use the dropdown button or type a number in the zoom field to change the size of the report in your window.
Report Title & Header
Whether you view the report on your screen or print it, the report title and run date appear in the header of each report page. If you used subgrouping or other report options, that information appears just under the report title so you know which criteria was used to generate the results.
Show / Hide Details
If this report supports showing / hiding the details that comprise report totals, you can click the expand / collapse icons to show / hide the details. Not all Edge Cloud reports support this feature. If your cursor changes to look like a hand, the feature is available.
Use Arrows to Re-Sort Report
While viewing certain Edge Cloud reports, you can use the arrow beside certain column headings to re-sort the report according to that column’s criteria. Click the arrows a second time to sort that column in reverse order, or click the arrows beside a different column to change the sort order again. (Not all Edge Cloud reports support this feature. If your cursor changes to look like a hand, the feature is available.)
Open the Patient Folder / Responsible Party Record
While viewing some Edge Cloud reports, you can click a patient name or responsible party name to open that record. Not all Edge Cloud reports support this feature. If your cursor changes to look like a hand, the feature is available.
Click the 
icon to the right of the View button to open the help article with the detailed description of the report.
After you generate this form, it is recorded in the Correspondence tab of the patient’s correspondence history, in PDF form. You can click the form name to open it.
