Doctor Time Report

Run a Dr. Time report to review how scheduled appointment lengths compare to actual appointment and doctor time lengths. The Procedure section of the report compares scheduled appointment lengths with the average actual appointment lengths for each procedure, and includes the number of minutes the procedure "runs long". The Doctor Time section of the report compares scheduled doctor time (as determined for each procedure in your Procedure list) with the average actual time the doctor spent with the patient, and includes both the number of minutes the doctor "ran long" for each procedure, as well as the amount of time patients were in the "Dr is Needed" Light Bar status.

Doctor time is calculated from the data collected as you process patients into and out of the "Dr. is Here" status , as well as other statuses in your Light Bar widget. If the doctor attends the patient multiple times during a single appointment (and you properly process the patient as "Dr. is Here" and "Dr. is Not Here" for each of those segments), the time spent in each "Dr. is Here" segment is added together to get the total doctor time  for that procedure.

 

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Get Started

• Process Patient Tracker patients - You must use the Patient Tracker and Light Bar widget processing features regularly to obtain accurate data for this report. See "View & Update Patient Tracker" for details.

How to Get Here

• Home ribbon bar > Reporting > Appointment > Doctor Time > Run. (You can also search for the report you want to work with.)

   

  Click Reporting from the Reporting section of the Home ribbon bar.

  

  Expand the Appointment reports section (if needed), and select the Doctor Time report. Then click Run.

  

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• You might also be able to run this report or form from your Recent Reports or Quick Reports list. See "Run Reports" for details.

Run This Report

Select the options to use for choosing records and generating this report or form. Choose carefully, as your selections will affect which patients are included in the report.

• Start / End Dates - Choose the range of dates to include on this report, or select a single date for both the Start Date and End Date fields to run the report for an individual date. You can type a date in the fields, or click the calendar icon to select a date. Your selected date or date range will appear just under the report title when you view your report; if you select a date that is not today, this date will be different than the run date that appears in the report header.

• Group by assistant - Enable this option to group the results by assistant; otherwise, the results are grouped by procedure.

• Show details - Enable this option to include individual patient details along with each procedure summary. When details are shown, you can click a patient name to open that patient folder.

• Office - Choose to include only the records for a specific office, or include the records for all office locations in your practice.

• Orthodontist - Choose to include only the records for a specific orthodontist, or include the records for All orthodontists in your practice.

• Subgroup - Select the subgroup to use when generating this report or form. Only records that fit your selected subgroup as well as all other report parameters will be included. See "Set Up & Manage Subgroups" for details. To include all records that fit the other report criteria, select None. The report will display the name of your selected subgroup just under the report name, so you know which criteria was used to generate the results.

• View Results - If needed, click View at the top of the report settings panel to view the results on your screen. When you run a report or form from your Recent Report list, or when you run a Quick Report, the initial results are sent to your screen immediately, with one exception: A Quick Report that has the Print Only option enabled will not show your results on the screen at all, but prompt you for the printer to use.

Notice

• Report Title & Header - Whether you view the report on your screen or print it, the report title and run date appear in the header of each report page. If you used subgrouping or other report options, the subgroup description appears just under the report title so you know which criteria was used to generate the results.

• Single date or date range - You can run this report for a single date (by entering the same date in the Start and End date fields), or for a range of dates.

• Use Arrows to Re-sort Report - Click the up / down arrow to the right of a column heading to re-sort the report according to that column’s criteria.  Click the arrows a second time to sort that column in reverse order, or click the arrows beside a different column to change the sort order again.

Finish

Manage Options and Output - With the results on your screen, you can choose different report settings from the left side of the screen and click View again to obtain different results. In addition, you can manage the output with the toolbar at the top of the report window. See "Navigate, Print, & Export Report Results" for details. In addition, reports can either be printed, or exported as an image or PDF file.

• Appointment Reports & Forms
  • Appointment Day Sheet
  • Arrival Log
  • Case Acceptance Report
  • Deband Analysis
  • Doctor Time
  • Emergency Tracking
  • Family Appointments
  • Filtered Appointments
  • Grid Notes
  • Kept Appointments Reports
  • Kept Procedure Summary by Year Report
  • Missed Appointments
  • Morning Meeting
  • Needs Appointment
  • NP Exam Analysis
  • Old Appointments
  • Procedure Analysis
  • Procedure Length Summary
  • Recall Report
  • Scheduled Appointments
  • School / Work Excuse Forms
  • Starts & Exams
  • Tray Cover Reports
  • Treatment Efficiency
  • Appointment Cards

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